Mastering Your Interior Design Quotation Letter Sample

[Your Company Letterhead/Logo] [Date] [Client Name] [Client Address] Dear [Client Name], Thank you for the opportunity to discuss your interior design project for [Project Address/Description]. We are excited about the possibility of transforming your space! Please find below an outline of our proposed services and associated costs for your review. This quotation is based on our initial understanding of your requirements and the scope of work discussed. Scope of Services:

• Comprehensive design consultation and needs assessment.
• Development of a detailed space plan and functional layout.
• Creation of conceptual mood boards and style guides.
• Selection of finishes, furniture, lighting, and accessories.
• Coordination with contractors and suppliers.
• [Add any other specific services]

Estimated Costs:

1. Design Fee: A flat fee of [Amount] for the services listed above.
2. Material & Furniture Budget: We estimate a budget of [Amount Range] for the procurement of all materials, furniture, and decorative items. This budget will be finalized once selections are made and approved.
3. Contingency: We recommend a contingency of [Percentage]% of the material and furniture budget for unforeseen expenses.

Payment Schedule:

• 50% Deposit upon acceptance of this quotation.
• 25% upon completion of design concept and material selection.
• 25% upon project completion.

Timeline: We anticipate beginning the design phase on [Start Date] with an estimated completion date of [Completion Date], subject to timely approvals and material availability. We are confident that our expertise will help you achieve your vision for [Project Description]. We are available to discuss this quotation further at your convenience. Sincerely, [Your Name] [Your Title] [Your Phone Number] [Your Email Address]

[Your Company Letterhead/Logo] [Date] [Client Name] [Client Address] Dear [Client Name], Following our recent discussion, please find a detailed quotation for the interior design of your [Specific Room, e.g., Living Room] at [Project Address]. Project: [Specific Room] Redesign Scope of Work for [Specific Room]:

• Space Planning: Optimizing the layout for [mention goals, e.g., traffic flow, furniture placement, entertainment].
• Color Palette & Mood: Developing a cohesive color scheme and overall ambiance.
• Furniture Selection: Sourcing and recommending key furniture pieces including [list examples, e.g., sofa, accent chairs, coffee table].
• Lighting Design: Specifying ambient, task, and accent lighting fixtures.
• Material & Finish Selection: Choosing flooring, wall treatments, and any decorative finishes.
• Accessory Styling: Selecting and arranging decorative items like rugs, art, and soft furnishings.

Itemized Costs:

Category	Description	Estimated Cost
Design Fee	Concept development, selection, and styling for the [Specific Room]	$1,500
Furniture	[List specific furniture items and their estimated costs, or a total for furniture]	$5,000 - $8,000
Lighting	Fixtures and installation	$800 - $1,200
Materials & Finishes	Paint, wallpaper, flooring updates (if applicable)	$1,000 - $2,000
Accessories	Rugs, art, cushions, decorative objects	$600 - $1,000
Subtotal (Estimated)		$8,900 - $13,700
Contingency (10%)	For unexpected adjustments	$890 - $1,370
Total Estimated Investment		$9,790 - $15,070

Payment Terms:

• 30% Deposit upon agreement.
• 40% Upon commencement of furniture/material ordering.
• 30% upon completion and styling of the [Specific Room].

We are excited to bring this vision to life for you. Please let us know if you have any questions. Sincerely, [Your Name] [Your Title] [Your Phone Number] [Your Email Address]

[Your Company Letterhead/Logo] [Date] [Client Name] [Client Address] Dear [Client Name], This quotation outlines our proposed interior design services for your upcoming renovation project at [Project Address]. We understand this involves significant changes, and our goal is to ensure a seamless integration of design and construction. Project Overview: Full home renovation including [mention key areas, e.g., kitchen, bathrooms, living areas]. Design Services for Renovation:

• Detailed architectural drawings and space planning to integrate new layouts.
• Specification of all structural and finish materials.
• Coordination with your appointed contractors to ensure design intent is met.
• Selection of all fixtures, fittings, and appliances.
• [Add any specific services related to renovation, like structural advice support]

Cost Structure: Our fee for this comprehensive renovation design is based on a percentage of the total construction cost, as is standard practice for projects of this scale.

Service	Details	Rate
Interior Design Fee	From initial concept to final project oversight	[Percentage]% of the total construction cost
Estimate of Total Construction Cost:	Based on initial discussions with contractors	$[Estimated Construction Cost]
Estimated Design Fee:	[Percentage]% of Estimated Construction Cost	$[Calculated Design Fee]

Payment Schedule:

• 25% Deposit upon contract signing.
• 25% upon completion of detailed design drawings and specifications.
• 25% upon commencement of construction.
• 25% upon project completion.

Timeline: Design phase: [Duration, e.g., 4-6 weeks]. Construction phase: [Estimated duration, provided by contractor]. We are committed to delivering a high-quality design that enhances the functionality and aesthetic of your renovated home. We are happy to coordinate closely with your chosen builder. Sincerely, [Your Name] [Your Title] [Your Phone Number] [Your Email Address]

[Your Company Letterhead/Logo] [Date] [Client Company Name] [Client Contact Person] [Client Address] Dear [Client Contact Person], We are pleased to submit this quotation for the interior design services for your new [Type of Commercial Space, e.g., office, retail store] located at [Project Address]. Our aim is to create a functional, inspiring, and brand-aligned space. Project: Interior Design for [Commercial Space Type] Scope of Services:

• Needs assessment and space utilization planning for [mention business needs, e.g., employee productivity, customer experience].
• Development of a design concept that reflects your brand identity.
• Selection of durable and aesthetically appropriate materials and finishes.
• Ergonomic and efficient furniture layout.
• Lighting design for atmosphere and functionality.
• Coordination with architects and construction teams.
• [Add any specific commercial design aspects like accessibility compliance]

Quotation:

Service Component	Description	Rate
Design Development	Concept, layout, and detailed specifications	$[Amount]
Material & Furniture Sourcing	Selection and specification of all FF&E (Furniture, Fixtures, and Equipment)	$[Amount]
Project Management & Site Visits	Ongoing oversight and coordination	$[Amount] or hourly rate of $[Hourly Rate]
Total Estimated Design Fee		$[Total Design Fee]

Additional Costs (to be invoiced separately):

• Material and furniture purchases (estimated budget: $[Budget Range]).
• Contractor and construction costs.
• Permit fees.

Payment Terms:

• 40% Deposit upon acceptance.
• 30% upon approval of final design concepts.
• 30% upon substantial completion of the design work.

We are eager to partner with you to create a successful commercial space. Sincerely, [Your Name] [Your Title] [Your Phone Number] [Your Email Address]

Subject: Following Up: Your Interior Design Project at [Project Address] - Quotation Attached Dear [Client Name], It was a pleasure meeting with you on [Date] to discuss your vision for [Briefly describe project, e.g., your home's main living area]. We truly enjoyed learning about your style and needs. As promised, please find attached our detailed interior design quotation for your project. This document outlines the scope of services we propose, the associated costs, payment schedule, and estimated timeline. We've aimed to be as clear and comprehensive as possible to ensure you have a complete understanding of our approach and what to expect. We believe this quotation accurately reflects the value and creativity we will bring to your space. Should you have any questions at all, or if you'd like to discuss any aspect in more detail, please don't hesitate to reach out. We're here to help make this process as smooth and exciting as possible. We look forward to the possibility of working with you! Best regards, [Your Name] [Your Title] [Your Phone Number] [Your Email Address] [Your Website (Optional)]

[Your Company Letterhead/Logo] [Date] [Client Name] [Client Address] Subject: Addendum to Interior Design Quotation Dated [Original Quotation Date] for Project at [Project Address] Dear [Client Name], This addendum serves to update and modify the original interior design quotation provided on [Original Quotation Date] for your project at [Project Address]. Following our recent discussion and [mention reason for addendum, e.g., a change in material selection, additional scope requested], the following adjustments have been made: Revised Item(s):

• Original Item: [Description of original item]
• Revised Item: [Description of revised item, e.g., Updated furniture selection, additional square footage of flooring]
• Original Cost: $[Original Cost]
• Revised Cost: $[Revised Cost]
• Impact on Total: [State if cost increases, decreases, or stays the same]

[Repeat the above structure for each revised item.] Summary of Changes: The overall estimated project cost has been adjusted by [Amount] to $[New Total Amount]. This change is primarily due to [briefly explain the main reason]. A revised total cost breakdown is attached/included below for your review. All other terms and conditions from the original quotation remain in effect. Please indicate your acceptance of this addendum by signing and returning a copy. Sincerely, [Your Name] [Your Title] Client Acceptance: _________________________ [Client Name] _________________________ Date

[Your Company Letterhead/Logo] [Date] [Client Name] [Client Address] Subject: Quotation for Minor Scope Change - [Brief Description of Change] - Project at [Project Address] Dear [Client Name], This quotation addresses the requested minor scope change for your interior design project at [Project Address]. Original Project Scope: [Briefly recap the original scope] Requested Minor Scope Change: We understand you would like to [clearly describe the change, e.g., add a custom built-in shelving unit in the study, replace the current lamp selection with a premium brand]. Details of the Change:

• Description: [Detailed explanation of the new work]
• Materials: [Specify any new materials or finishes]
• Estimated Time Impact: [Mention if it adds time to the project]

Quotation for Minor Scope Change:

Item	Description	Cost
[Item 1]	[e.g., Custom shelving design & fabrication]	$[Amount]
[Item 2]	[e.g., New lamp purchase & installation]	$[Amount]
Total for Minor Scope Change		$[Total Change Cost]

Payment Terms for Change Order: [Specify how this additional cost will be handled, e.g., 50% deposit upon approval, balance upon completion of the change.] Please review and approve this quotation if you wish to proceed with this scope adjustment. Sincerely, [Your Name] [Your Title] [Your Phone Number] [Your Email Address]